Student – Library and Information Management Assistant

Are you a student or recent graduate looking for an opportunity to build your career over the summer? Are you passionate about making a difference?

The Summer Employment Opportunities program provides opportunities to obtain valuable work experience, gain transferable skills, and build professional networks.

• LEARN: Jump start your career, whether you want to learn business skills, use your French language skills, help out in a lab, or work outdoors. Put the knowledge you've acquired at school into action.
  
• GROW: Enhance your skills and expand your network by working on projects, leading initiatives and sharing your ideas. Transfer the skills you learn to your future school and work experiences.
  
• CONTRIBUTE: In addition to advancing your professional and personal skills, you will also give back to your community. Spend your summer working to support the interests of Ontarians!

Information to assist you with the application process is available on the Summer Employment Opportunities website (opens in a new tab).

This job posting represents multiple positions within different ministries and at various locations across Ontario. Certain cities may be located in distant or remote areas in Ontario and may not be accessible by public transit. Carefully review locations through Google Maps (opens in a new tab) and select ONLY those locations that you are able to travel to and work in. You can select up to 10 locations.

Notes:

• Relocation expenses and/or accommodations are not covered by ministries.
• The number of positions to be filled is approximate and subject to change.
• Please use your legal name when applying to the job ad.
• Summer placements are typically full-time (working 36.25hrs/week or 40 hrs/week). However some part-time placements MAY be available based on mutual agreement between the hiring manager and student, if operationally feasible. Please inquire at the interview stage.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

Work Description

As a Library and Information Management Assistant, you may have the opportunity to work on some or all of the following activities:

• Respond to information research and reference queries, and assist library users in the use of library resources.
  
• Catalogue and process materials using an automated library system and following established protocols.
  
• Assist in a library digitization project, sorting and preparing documents for scanning, and updating in-house database.
  
• Assist with the day-to-day operations of the library, including book and periodical circulation, check-ins, and shelving.
  
• Plan, organize, coordinate, and manage daily assigned work.

How do I qualify?

Mandatory

You must meet all eligibility criteria by the first day of employment (contracts begin between May and July):

1. Student Status: You must be enrolled in a secondary or post-secondary institution (currently or for the fall semester) OR you must have graduated within the past six months (for example, if you graduated in December, you can apply for and start a summer student position up until June of the following year).
   
2. Age: You must be a minimum of 15 years of age. There is no maximum age limit.
   
3. Residency: You must be a resident of Ontario during the term of employment.
   
4. Work Status: You must be legally entitled to work in Canada and have a valid Canadian Social Insurance Number (SIN) for the full duration of your summer employment.
   
5. Application: Applications are only accepted online by clicking the "Apply Online" button. Your application should describe how you meet the knowledge and skill requirements outlined on this ad.

Communication and Interpersonal Skills

• You apply your customer service skills and your verbal and written communication skills to respond to client inquires by phone, email, and in person.
  
• You apply your written communication skills to document findings and prepare a variety of documents (e.g. reports, data records, etc.).
  
• You apply your initiative and interpersonal skills to work collaboratively within a multi-disciplinary team.

Technical Skills and Knowledge

• You have familiarity or experience with library computer applications, such as SydneyPLUS and/or InMagic DB/TextWorks library catalogue software.
  
• You apply your experience using Microsoft Office applications, such as Word (word processing) and Excel (spreadsheets), as well as databases, email, and the internet to conduct research and prepare a variety of documents.

Analytical and Organizational Skills

• You apply your research, analytical, and organizational skills to research, compile, synthesize, and summarize information.
  
• You apply your knowledge of library and information organization and management principles and practices to perform a variety of library and information management activities (e.g. classification, cataloguing, maintaining bibliographic databases, etc.).
  
• You work independently or as part of a team; you plan, organize, and prioritize your work to meet competing deadlines.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, December 6, 2024 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.